Engaging Minds, Transforming Lives

Human Resources

Administrative Assistant - Faculty

Date Opened: 10-3-2013
Closing Date: when filled

Southwestern University has an opening for an Administrative Assistant position, reporting to the Office of the Provost.  This is a 9-month, 40 hour per week position with benefits.

Responsibilities include general administrative assistant work for over 30 full-time faculty; database management; web-page development and maintenance; coordination of arrangements for special events and meetings; scheduling of all building activities; supervision of the Duplicating Center; support of faculty hiring searches, including management of an online application system, tracking expenses, and scheduling travel itineraries; and projects as presented by members of the faculty and the Associate Vice President for Academic Affairs.

This position requires a self-motivated individual with the ability to manage multiple projects and adjust to fluctuating priorities.  The successful candidate will be able to exercise good judgment; possess meticulous attention to detail; be able to work well with faculty, students, staff, and the public; and demonstrate acceptance of diversity within the campus community.  Additionally, the successful candidate will have strong composition, grammatical, proofreading, and editing skills; a demonstrated ability to work both independently and as a member of a team; a thorough knowledge of computer applications, including Microsoft Word and Excel; and excellent interpersonal, time management, problem-solving, and organizational skills.  A high school diploma (or equivalent) and a minimum of two years of administrative assistant experience are required.  Experience in a college/university environment is preferred.

Southwestern University offers competitive salary and benefits including health, dental, life, long term disability, retirement, 15-paid holidays, vacation, sick leave, tuition assistance, access to athletic facilities, free parking and discounted meal rates.  Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education.   Southwestern University is deeply committed to fostering a diverse educational environment and especially encourages applications from members of groups traditionally under-represented in academia.  For information concerning the University, visit our Web site at

Interested persons should submit a letter of interest, resume; the names and phone numbers of three professional references; and salary history and expectation to:  Southwestern University, Human Resources Department, Administrative Assistant-Faculty Job #559, P.O. Box 770, Georgetown TX  78627-0770, or FAX: 512-863-1880, or e-mail to

Review of resumes will begin immediately and continue until the position is filled.  Only those resumes that include all the information requested will be considered. Please no third party submissions. All offers of employment are contingent on successful completion of the University‚Äôs Background Check Policy process.  Southwestern University is an equal opportunity employer.  EOE/M/F  

Posted October 03, 2013.