Engaging Minds, Transforming Lives

Human Resources

Program Coordinator - Howard Hughes Medical Institute (HHMI)

Date Opened: 04/10/2013
Closing Date: when filled

Southwestern University invites applications for the position of Program Coordinator for the Howard Hughes Medical Institute (HHMI) grant recently awarded to the University’s Natural Sciences Division.  This is a grant-funded, full-time appointment (11 months) with benefits reporting to the Co-Directors for the grant. The Coordinator position will be filled on a temporary, rotating basis by a graduate “gap year” Southwestern science student.

The Program Coordinator position’s primary responsibilities include but are not limited to:  Assist in the development and implementation of HHMI-funded student and faculty development programs; provide administrative and organizational support for HHMI events and programs including seminars, poster sessions, and group meetings; assist the Co-Directors in managing budgets for HHMI programming by tracking expenditures and reconciling these against college budget reports and grant expenditure categories; work with the Co-Directors to write, edit, produce and disseminate documents and websites that inform the university community about HHMI programs and opportunities; oversee student workers who are providing additional support on grant-related activities; provide general administrative support to the HHMI Steering Committee and HHMI Assessment Committee; maintain a database of students and faculty supported by HHMI; and work with the HHMI Assessment Committee to collect and maintain assessment data related to grant activities.

Required Qualifications:  A graduate “gap year” Southwestern science student (bachelor of science);  strong verbal and written communication skills; skills to manage and execute events independently; strong project management skills; evidence of initiative in work settings and good interpersonal skills; well-developed organizational abilities and attention to detail; and ability to multi-task and effectively prioritize work.

Preferred Qualifications: Knowledge of word processing, spreadsheet, web design, Google apps, and database software (or willingness and ability to learn)

Southwestern University offers competitive salary and benefits including health, dental, life, long term disability, retirement, 15-paid holidays, three-weeks vacation, sick leave, tuition assistance, access to athletic facilities, free parking and discounted meal rates.  Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education.   Southwestern University is deeply committed to fostering a diverse educational environment and especially encourages applications from members of groups traditionally under-represented in academia.  For information concerning the University, visit our Web site at

Interested persons should submit a letter of interest; a resume/curriculum vitae; and the names, addresses, and phone numbers of three professional references to:  Program Coordinator for the Howard Hughes Medical Institute (HHMI) Grant, Job #520 Human Resources Office, Southwestern University, P.O. Box 770, Georgetown, TX, 78627-0770, or fax to 512-863-1880, or email to

Review of resumes will begin immediately and continue until the position is filled.  Only those resumes that include all the information requested will be considered. Please no third-party submissions. All offers of employment are contingent on successful completion of the University’s Background Check Policy process.  Southwestern University is an equal opportunity employer.  EOE/M/F

Posted April 10, 2013.