Engaging Minds, Transforming Lives


Poster Printing

Procedures and suggestions for printing posters on campus at the IMC.

The mechanism to arrange for a time to print posters on the large format printer is done through the sign-up sheets that are located on the door of the IMC (Instructional Media Center)*. For each poster that you wish to print, sign up for a one hour slot - the sign-up sheet is divided into 30 minute blocks. If your prints will be 18” by 18” or smaller, you can probably print two in a hour unless they are very high resolution or on non-standard paper. The IMC hours are Monday through Friday from 8:00am to noon (12:00pm) and from 1:00pm - 5:00pm. The last available time slot to sign up to print a poster is 11:00am in the morning and 4:00pm in the afternoon and sign ups are on a first-come basis.

Poster Printing Guidelines
  • You need to come prepared to print the poster - the time is for printing and not for creation, editing or changing.
  • The IMC stocks 36” and 42” rolls of medium to heavyweight plain white paper that does well for mounting (adhesive or dry) and for hanging. Any other paper types must be pre-approved by ITS and supplied by you prior to arranging for a time to print.
  • If you are using any specialized fonts, include the fonts with your file.
  • You can bring the file(s) on a USB (thumb, stick) drive, mail it to yourself, or retrieve from your network storage space (Helios).
  • If you arrive 15 minutes past your scheduled time, we may not be able to print because that may impact the next person scheduled to print to the large-format printer.
  • If you can arrive earlier than your scheduled time, please do so because you may be able to start earlier!
IMC Usage
  • The IMC area is not large so please bring only the people necessary to print. There maybe other people in the IMC doing their work.
  • Treat the space as “library space” and keep non-project related and phone conversations to a minimum.
  • If you cannot make your time slot, please stop by as soon as you can and remove your name from the sign-up sheet.
  • Please remember to bring your account number with you if your department will be paying for the cost of printing the poster. Otherwise, please bring cash or a check - we cannot take Pirate Cards or credit cards.
Poster templates, information about fees and and other resources in the IMC can be found at:
Poster Printing Information at Southwestern
Please let us know if you have any questions or need additional information.

* The IMC is located down the sidewalk to the right of the main entrance to the library. Enter through the set of double doors and take the first right. The door to the IMC is left open when the IMC is open and the sign up sheets are in plastic sleeves on the door.