Reserve Collection Guidelines


Material for which high demand is anticipated may be placed on reserve. Two-hour, four-hour, two-hour overnight, four-hour overnight, and one day items are shelved in the reserve area located behind the Circulation Services desk. Two and four-hour desk reserve items may not be taken from the library. Overnight items may be checked out for overnight use two or four hours before the library closes and are due within the first hour after the library opens the next day. Three and seven day reserves are shelved in the Main collection stacks.

Placing material on reserve
Please complete a Reserve Request form for each course in which you are placing items on Reserve. You may access the form here:

Reserve Request Form

Copies of the forms are also available at the Circulation Desk or call x1563 to request that copies be sent through campus mail.

In order to avoid confusion, the title used on the reserve form for an item must be consistent with the title information provided to your students.

Please allow at least 3 days for circulation to process reserve material. We make every effort to process material in as timely a manner as possible and most items are on the shelf within less than 24 hours. However, at certain times during the academic year we receive a high volume of material and delays may be unavoidable. All items will be processed in the order in which they are received.

Items which can be placed on reserve are: library or personal copies of books, videotapes, audiotapes, compact discs, and other materials as determined on an individual basis. The library cannot assume responsibility for damage or loss of personal copies by students. Photocopies of journal articles and chapters of books may be placed on reserve when determined to be in compliance with copyright law.

Information about copyright compliance can be found on the library’s Brief Guide to Copyright & Fair Use. The guide includes links to tools designed to help you determine if use of an item is fair use.

Items which cannot be placed on reserve are: photocopies which do not meet copyright compliance, materials borrowed from other libraries, interlibrary loan materials or rental materials.

At the end of each semester you will receive a list of the items currently placed on reserve in your name. Please indicate by each item whether you want that title removed from reserve or retained for the following semester. Personal materials can be picked up at Circulation Services or returned to you through campus mail upon request. Photocopied items that will be used beyond a single semester may require securing copyright permission. 

In order to ensure compliance with copyright law all photocopied material will be removed from reserve at the end of each semester.

Any questions regarding these guidelines may be addressed to Jeanette Holliday, Manager of Operations, by calling (512) 863-1563 or by emailing hollidaj@southwestern.edu.