Video Production

Audiovisual Services offers varying degrees of assistance for video production.


  Camcorder/Equipment Loan

  • Video cameras, tripods, microphones and lighting equipment are available at no charge from Audiovisual Services for short term loan to Southwestern University students, faculty, and staff. Audiovisual Services generally does not provide operators for video cameras.
  • University owned video equipment may be used for class video projects, campus organization video projects, documentation of course or organization activities, documentation of research, documentation of campus events, and for personal video recordings made on campus.
  • Loans must be reserved in advance by using the Online Equipment Reservations form or by calling the Infodesk at x7333 or (512) 819-7333. Equipment must be picked up at the Smith Library Center’s InfoDesk on the first floor. A valid Southwestern University ID is required to check out a video equipment.
  • Video cameras are generally checked out for a maximum of 72 hours.  During periods of high camera demand, such as the last four weeks of each semester, maximum loan time may be reduced to 24 hours.
  • Video cameras must be returned to the Smith Library Center InfoDesk on or before the specified return date and time. Failure to return a video camera on time will result in a rental charge of $10.00 per day until the camera is returned.
  • Students, faculty, and staff who check out university owned video cameras are responsible for the video cameras. The borrower agrees to reimburse Southwestern University for the cost of the video camera if it is lost or stolen. The borrower also agrees to reimburse the university for the cost of repairs to the video camera made necessary by negligence or mishandling.
  • Video Cameras can use a SD card to record images, sound and video. The InfoDesk offers SD cards for checkout or a student, faculty or staff member may supply their own.


  Video Editing

  • Video editing services are available to the Southwestern University campus community, including students, faculty, and staff. Audiovisual Services cannot provide video editing services for off campus projects. Adobe Creative Cloud is available for use in all Computers Labs on campus:
    • Mood 117 & 118
    • Olin 113 (PC Lab)
    • Olin 208 (Mac Lab)
    • SLC 1st Floor Research Commons
    • SLC 143 (aka “The Sandbox”)
    • SLC 202 & 204 (GIS Lab)
    • the Pirate Studio (Olin 124)
  • The Video Specialist will provide weekly workshops on various aspects of video production including lighting, camera functions, professional producing, talent directing, best practices for recording with phones, editing and many other topics. Tutoring for small groups is available upon request.
  • All video editing is subject to the Center for Social Media: Code of Best Practices in Fair Use for Academic and Research Libraries.
  • All video editing sessions must be scheduled well before project deadlines to ensure that adequate time is allocated to complete the project in a professional manner.
  • Please contact the Video Specialist for more information.


  Event Video Production

  • Audiovisual Services provides video production services for Southwestern University faculty and staff. Professional video production staff and high-quality digital equipment are available at no charge to record campus lectures, presentations, and other events.
  • The person requesting the event video production must secure a written video recording release from all speaker(s).
  • Finished videos of events will be placed on Southwestern’s YouTube channel.
  • Faculty and staff may request video recording of campus events by calling the Coordinator of Audiovisual Services at x1566 or (512) 863-1566. Substantial advance notice is appreciated.  


  Video Program Production

  • Audiovisual Services also has the capability of producing short video programs for Southwestern University faculty and staff. These programs may take many forms, but are generally used to support the academic and student enrichment activities of the campus.
  • Staff limitations govern the amount of time available for video program production. Since the video production process can consume substantial amounts of time, we require that all productions be thoroughly planned, and that productions be scheduled well in advance of need for the completed video.