The Association of Southwestern University Alumni

Homecoming FAQs 2016

NOVEMBER 4-6, 2016

To assist you with your planning and answer some questions you might have about Homecoming, we have created this list. If you still have questions or concerns, please contact the Office of Alumni and Parent Relations at 800.960.6363. Office hours are Monday through Friday, 8 a.m. to 5 p.m. (Central Time).

SCHEDULE OF EVENTS

A full and updated schedule of events is available!

Why is the Homecoming Parade at the Tailgate?
The Homecoming Parade has moved to another huge celebration, the Southwestern Tailgate prior to our football game against the Trinity Tigers. Tailgating will begin at 9 a.m. and the Parade will begin at 11 a.m. Join us and cheer on classmates, student organizations and the Pirate football team. If you wish to participate in the Parade, please email alumni@southwestern.edu

Will I have opportunities to visit with University faculty and staff?
Yes! Homecoming is meant to be for ALL members of the Southwestern community, including faculty and staff (current and retired). They are always invited to participate in the weekend’s festivities. There are usually faculty and staff sightings at the Homecoming Picnic and the Homecoming Hospitality House. Encourage your favorite faculty and staff members to attend by asking them to meet you!

What is planned for the Homecoming Party?
Join us for a new tradition that the entire Southwestern and Georgetown communities are invited to attend. There will be live music, by SkyRocket! the band, food trucks, a TapSnap photo booth, games and activities. 

I have children. Is there childcare available during the weekend?
Yes, child care can be provided on Saturday evening by Nanny Poppinz, a licensed child care provider at All Things Kids located on the Georgetown Square. You are encouraged to contact them directly to make arrangements. Their phone number is 512.868.2659. All Things Kids is located at 703 S. Main Street, Georgetown, TX 78628.

Registration

To register by Thursday, Oct. 27, please visit our secure online form. Please review the Cancellation and Refund Policy for Homecoming 2016.

What Ticket Package should I select?
To make the registration process easier, we have outlined a ticketing packages. When registering, please select the one that seems most appropriate for you. One package must be selected for each attendee. Current students do not need to register to attend Homecoming.

Homecoming Package ($10 per person) includes: Homecoming registration, Decade Party entrance and food,  Homecoming Hospitality House entrance, Alumni Association and Parent Tailgate entrance, Shuttle to Football Stadium,  and Homecoming Party entrance. 

Current Parent Package ($10 per person) includes: Homecoming registration,  Homecoming Party entrance, Homecoming Hospitality House entrance (21+ only), Shuttle to Football Stadium, and Parent Tailgate. 
Current parents who are alumni not celebrating a reunion year should select this package.

Class of 1966 and Guest Package ($5 per member of the Class of 1966. Each 1966 classmate may bring one guest at this $5 rate) includes: Homecoming registration, Golden Anniversary and 50+ Society Luncheon, Homecoming Hospitality House entrance, Homecoming Party entrance, 1960s Decade Party, Alumni Association Tailgate entrance, Shuttle to Football Stadium, and 50th Reunion Party.

Reunion Package ($30 per person) includes: Homecoming registration, Reunion Party ticket, Decade Party entrance and food,  Homecoming Hospitality House entrance, Alumni Association Tailgate entrance,  Shuttle to Football Stadium,  and Homecoming Party entrance.
Current parents who are alumni celebrating a reunion year should select this package.

Current and Former Faculty/Staff (Free with submission of your SU Pirate ID Number) includes: Homecoming registration, Decade Party entrance and food, Homecoming Hospitality House entrance, Alumni Association Tailgate entrance, Shuttle to Football Stadium, and Homecoming Party entrance.
Family members who are not faculty and staff should purchase their appropriate package.

Kids Package - Ages 18 and under (Free for children ages 18 and under) includes: Homecoming registration, Tailgate entrance, Shuttle to Football Stadium, and Homecoming Party entrance.

What is the registration deadline?
Homecoming attendees can register through our secure online form or by calling the Office of Alumni and Parent Relations (800.960.6363) through Thursday, Oct. 27. Office hours are Monday through Friday, 8 a.m. to 5 p.m. (Central Time). Please note: Registrations will not be taken (online, by phone or in person) after Oct. 27 at midnight. After this deadline, attendees can register onsite starting at 1 p.m. on Friday, Nov. 4, in the Red & Charline McCombs Campus Center. 

Why is registering so important?
Homecoming brings a lot of people to campus and requires advanced planning to make sure the weekend goes smoothly for University guests and visitors. Registering helps University staff in securing enough food, drinks, tables and chairs for events.

I am a parent of a current Southwestern student. Do I need to purchase package for my SU student?
No, you do not need to purchase a package for a current student. However, if your student does not have a meal plan and you want to attend the Homecoming Picnic, then you will need to purchase an a la carte ticket for them. Otherwise, all meals during the weekend are included in his/her meal plan (they will use their Pirate ID card as usual). 

How do I see who is registered to attend Homecoming?
Visit the Look Who’s Coming list on The Association’s website. The list only shows those who have successfully submitted their registration and have elected to include his/her name on the list.

I do not want to register using the online form. How can I still register?
No problem. Once you have identified the events you would like to attend during the weekend, you may call the Office of Alumni and Parent Relations at 800.960.6363. Our staff will only be able to accept credit cards, so please be sure to have yours handy. Office hours are Monday through Friday, 8 a.m. to 5 p.m. (CDT). Please note: Registrations will not be taken (online, by phone or in person) after Oct. 30 at 5 p.m. (CDT).

What happens if I register onsite?
Although we strongly encourage you to register before Oct. 27, you can register onsite when you arrive on campus. However, please understand that University staff cannot guarantee you a ticket for events that you would like to attend (e.g., Picnic, Class Reunion Parties, etc.). The onsite registration station will open on Friday, Nov. 4 (1-5:30 p.m.) and Saturday, Nov. 5 (8 a.m. to 7 p.m.). FYI: If you plan to meet friends at the Homecoming Hospitality House and you did not register, you will need to purchase a Homecoming Package the door.

HOSPITALITY HOUSE

Will the Hospitality House be open?

Yes. The Homecoming Hospitality House will be open on Friday, Nov. 4 from 10 p.m.-12:30 a.m. Also, we have moved the Hospitality House to the Academic Mall. PLEASE NOTE: Only alumni and parents of current students will be allowed to enter the Homecoming Hospitality House.

When will the Hospitality House be open on Saturday?

The Homecoming Hospitality House will be incorporated into the Homecoming Party environment on the Academic Mall. On Saturday, a cash bar will be provided along with food trucks, music and activities.

Who can gain access into the Homecoming Hospitality House?
The Homecoming Hospitality House is open to all Homecoming registrants who are 21 and older. This includes alumni, parents of current students, faculty, staff and Southwestern students, although students will not be permitted inside on Friday. 

If I did not register, will I need to purchase a Homecoming Package in order to access the Homecoming Hospitality House?
Yes. To make it fair for all who attend Homecoming, a package is needed to gain entry into the Homecoming Hospitality House. The only people who are exempt from this rule are current Southwestern students (who are 21 years of age or older - Saturday only), faculty and staff (all of whom will need to provide their Pirate ID card and valid government-issued ID).

Is food provided at the Homecoming Hospitality House?
Yes, indeed! Part of the Homecoming Package fees will be used to pay for snacks, hors d’oeuvres and soft drinks (including water) at the Homecoming Hospitality House. Please note: Fees collected are not used to purchase beer or wine. 

TRANSPORTATION & PARKING

Where can I park?
We anticipate a high volume of visitors the weekend of Homecoming. There are a number of places to park on campus. Please see the campus map to identify parking lots.

Will there be any street closures during the weekend? 
Yes, for a brief amount of time on Saturday, Nov. 5 between 6-10 a.m. The following streets on campus will be closed in preparation for and during the Jameson 5K Fun Run/Walk: Southwestern Blvd. (both directions) and Maple Street (between McKenzie Drive and 7th Street). Access to the following parking lots will be open during that time: Cullen/Admission Lot, Brown-Cody Lot and the Fine Arts Lot. 

Where are the accessible parking spots on campus?
To assist mobility-impaired individuals in finding parking and accessible routes to campus facilities, Southwestern University provides an accessibility map that illustrates accessible routes to campus buildings. You can download the accessibility map in PDF format.

Will there be a shuttle service from campus to (and from) GISD Stadium Complex parking lot for the Tailgate and Football Game?
Yes. The University has chartered Georgetown ISD buses to go back and forth between the Red & Charline McCombs Campus Center parking lot and GISD Stadium Complex parking lot. This free shuttle service will run continuously between 9 a.m. and 5 p.m.  

I have a family member who has a difficult time walking across campus. Is there an on campus shuttle service?
Absolutely. Staff members of Southwestern will be driving Courtesy Shuttles on golf carts during Homecoming on Friday and Saturday (times still to be determined).

COMMUNICATIONS & NOTIFICATIONS

How will I know when registration is open?
An email notification will be sent to alumni and parents of current students. As long as the University has your preferred email address and you have not unsubscribed from receiving messages from the University, you will be notified when registration is open. If your preferred email address has changed, we encourage you to update your information. You may also check The Association’s Facebook page and the Homecoming website for updated information.

I am not receiving email messages about Homecoming. How can I be added to the mailing list?
The University’s database pulls the preferred email address for each alumnus/a or parent of a current student. If your preferred email address has changed, please update your preferred email address so you do not miss any more important messages.

How else can I learn about what’s going on during the weekend?
Two words. Social media! In addition to finding information on the Homecoming website, we encourage you to tap into all The Association’s and the University’s social media outlets. While you’re at it, be sure to use our hash tag #BeSouthwestern.