What are Campus Notices?
A means of communicating with groups of e-mail recipients at Southwestern University. It allows senders to target those students, faculty, or staff for whom a message is relevant, without bothering others. To minimize e-mail traffic, it consolidates messages for delivery in one e-mail, sent in the early morning of week days. It also controls the rate of delivery, in order not to slow down the e-mail server computers.
How are Campus Notices different from Broadcast Mail?
Broadcast Mail is a special e-mail message containing urgent or official information from the University. Anyone at Southwestern can initiate a Campus Notice; only authorized personnel can send Broadcast Mail.
How do I send a Campus Notice?
- Click Submit Notice. Log in with your SU e-mail username and password where instructed.
- Now, tell how and to whom you want the message delivered. You can queue a message for delivery on some future date. The default delivery is the next scheduled delivery--the same day if you enter it before 8 am, the next day if after 8 am.
- Enter a brief Subject line for the message. This line will be in the summary information at the top of the day's notices, and people may use it to decide whether or not to read your message.
- Choose the recipients. Only those recipients selected will receive the message.
- Write the message. Remember that recipients will nearly always appreciate brevity. Proofread your message to make sure you have included important details and gotten dates and times right. It's a good idea to write the text of your message in advance on your word processor and then copy and paste it into the text field here. It's also a good idea to identify your connection to the announcement (your job title or your office in a student organization, for example).
- Click Submit Notice.
Where do I say who is sending the notice?
The Campus Notice system will supply that information. You will be identified by your name and e-mail address. Anonymous messages are not permitted.
What is appropriate for a Campus Notice?
Here are some examples: Physical Plant might announce the temporary closing of a road. ITS might notify users about scheduled system maintenance that will occur or tell seniors how to extend their accounts beyond graduation. Others might announce student organization meetings or announcements.
What's not appropriate?
Opinions. Political campaigning. Objectionable material. Excessive repetition of the same notice (a.k.a. spamming). See the next question.
Will anyone review my Campus Notice?
At this time, no. Users are being asked to judge the appropriateness of their own messages.
Can I choose not to receive Campus Notices?
Yes. Choose the Block/Unblock option. Be aware that you may miss notices of specific importance to you if you choose to block delivery.
Can I subscribe to receive Campus Notices?
Yes. Choose the Subscribe link to the right. Be aware that you may not post Campus Notices if you are not Faculty, Staff or a Student at Southwestern University
Can I react or respond to a notice?
The Campus Notice message of the day will come as e-mail from the Postmaster@southwestern.edu. This is, of course, only an automated process. The sender of each notice is identified, with e-mail address. Responses should be directed to him or her.
Can I change my Campus Notices password?
Yes and No. Your campus notices password is the same as your University password. This may be changed here: http://www.southwestern.edu/password
What are the new Campus Notices Categories?
Urgent University Notices
Time sensitive or critical University news and announcements known sufficiently in advance not to require a Broadcast E-Mail. (Examples: University closing and class cancellation, major event or speaker canceled at last minute, Presidential notices)
Official University News and Notices
Information related to the official functions of administrative and academic departments. (Examples: Job openings, flu vaccinations available, Campus Security announcements, announcement that the campus e-mail system will be unavailable for an upgrade, speeches, other major events, performances, deadline for Fulbright applications, etc. )
Club, Organization and Extracurricular Notices
Information from University clubs and organizations, as well as departments when the notice is not official business or class-related. (Examples, Campus presentations/talks, Organizational events, ball games, Friday at Red's, invitation to religious services, general invitation to films being shown as part of a class curriculum)
Community Service and Fund-Raising
Activities and events serving a community-service or fund-raising purpose (Examples, Habitat for Humanity project, T-shirt sale, Penny parade, tutoring/mentoring projects in area schools)
Classifieds, lost and found, services offered (Examples: Lost glasses/keys, kittens in need of good home, need for scout-group leaders, house for rent )